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You probably already own a scanner, probably a flatbed scanner connected to a low-cost printer. You might be tempted to start with this scanner, but you`ll probably regret it. Manually placing each page on the scanner and slowly scanning one page at a time is a recipe for frustration. You are more likely to give up than to finish. A job that would take a few seconds on the right scanner takes hours. “Where is this document?” “Why is my office so cluttered?” “Do we fall in alphabetical order?” “Can you photocopy it for me?” “I think it`s on page 157.” “Sorry, I left the document at home.” It is more expensive than others, so your management team may ignore it when considering its options, it is good to know that you can scan almost any document. The scanner you choose should make life in your law firm easier, not heavier. Make sure that your scanner and the hardware or software in which it is integrated are not too complicated to use. At the same time, paper files are not necessarily designed to be consulted on an ongoing basis.

So you need to use the scanning technology available to create digital documents for most use cases. Yes, there will be cases where you will need the physical paper documents, but in most other cases, digital will suffice. A document scanner is designed to quickly scan multi-page documents and convert them into searchable electronic documents. They usually have reliable sheet feeders that contain dozens of pages of paper, can scan both sides of a page at a time, and come with software that can store all those pages in a searchable PDF file. The Xerox Duplex Combo Scanner is a powerful entry-level flatbed photo and sheet-feed document scanner with powerful software. I went through the same administrative difficulties as you. Six years ago, I had trays, drawers and boxes full of paperwork, and it wasn`t always easy to find the right document. I was an avid Evernote user and had been thinking about going paperless for some time. After some research, I bought the Fujitsu ScanSnap S1300i. Another very similar alternative to Epson is the ES-500W.

It has identical specs and a very similar design, but is black rather than white. One problem with Epson`s range is a lack of differentiation. These scanners are so similar that it`s hard to know why you would choose one over the other. Non-wireless versions of both scanners are also available at a discounted price. Whichever document scanner you choose, it should be able to integrate with various software solutions to maximize its productivity. Not to mention, it will definitely improve your customer experience if you are able to send them important documents instantly. The second, the Fujitsu fi-5530C2 scanner, is aimed at companies that need a higher volume scanner. This scanner scans 50 color pages per minute. Depending on the specific needs of your small business, both would be a good choice.

But this performance comes at a price: this scanner doesn`t offer a wireless connection or a touchscreen. You must plug the printer into a computer`s USB port in the office and select your scanning options from the included software that runs on that computer. Between client documents, research, court notes, contracts and probate documents, as well as a number of other documents, law firms would be swimming in clutter without scanning or electronic filing (e-filing). The Fujitsu fi-800R is a cross between an office document scanner and a portable document scanner and requires only about 12 x 4 inches of office space, but offers robust performance thanks to unique return scanning and U-turn scanning technologies that store and remove documents without the need for multiple locations or paper trays. With active tilt correction, you can be careless to put documents in the feeder, and the speed and daily duty cycle of 4,500 scans are closer to the desktop than portable competitors (although the 20-sheet autoloader is tight). The iX500 is also quite compact and fits easily on a desktop. Best of all, it detects and ignores blank pages, provides two-sided scanning (both sides of a document at the same time), and detects and corrects distorted and off-center pages. It really makes sense to start a paperless law firm with her. Even for a small law firm, this provides the most tools to run full-capacity document management software.